Project Coordinator – Hearing for Learning

Part time (0.8 FTE) contract until 30 June 2021 based in DarwinAbout Menzies:Menzies School of Health Research is one of Australia’s leading medical research institutes dedicated to improving Indigenous, global and tropical health. Menzies has a history of over 30 years of scientific discovery and public health achievement. Menzies works at the frontline, joining with partners across the Asia-Pacific as well as Indigenous communities across Northern and Central Australia.About the position:The Hearing for Learning Initiative is an innovative community-based approach founded on evidence-based research by Menzies School of Health Research Ear Program in Indigenous ear health. The Initiative is funded jointly over 5 years by the Commonwealth Department of Health, the Northern Territory Government, and The Balnaves Foundation. The Initiative is supported and guided by an Advisory Board of Indigenous leaders in health and education. The primary aim of the Initiative is to reduce the prevalence of ear disease and hearing loss among Aboriginal children in the Northern Territory, thereby enhancing early language development, school readiness, school attendance and performance. The Initiative is a stepped-wedge cluster randomised controlled trial. The primary objectives are to develop, implement and evaluate the Initiative model of enhanced ear health care and hearing support (the Initiative), delivered by new Initiative-funded positions for local community members (Ear Health Facilitators) across 20 urban, rural and remote communities over 4 years.In conjunction with the Program Manager, the Project Coordinator will coordinate effective and efficient operation of the Initiative, playing a key role in community consultation and supporting the program’s governance. The Project Coordinator will provide high-level coordination to ensure key milestones are met and be responsible for following up with relevant stakeholders following meetings. They will also assist with the financial, operational, legal, ethical and contractual requirements of the project.The Project Coordinator will:Provide high-level coordination of the Hearing for Learning Initiative.Work independently to coordinate the lead in phase to training, including identifying and liaising with key stakeholders, booking travel to remote Northern Territory communities, documenting and actioning follow up, establishing and coordinating Community Reference Group meetings, developing activity work plans and coordinating trainee paperwork.Coordinate, monitor and implement the Project Plan to jointly ensure milestones are met and documentation such as funder reports, service agreements and ethics updates are prepared and dealt with in a timely manner.Regularly review the project budget and financial statements, and report expenditure in accordance with agreed budget allocations and timelines.Assist with financial processes including credit card acquittals, purchase orders and invoicing.Develop content and work with the Menzies Communications team to promote the Initiative as per the Communications Plan.Help maintain stakeholder relationships with peak Aboriginal and Torres Strait representative bodies, Aboriginal Medical Services/Aboriginal Controlled Health Organisations, primary healthcare providers, jurisdictional departments of health, leading research institutions, industry peak bodies and other organisations with a shared commitment to the program.Provide high-level secretariat support (agenda, minutes and actions) for the Hearing for Learning Governance Groups and track the progress of actions arising from all governance meetings by coordinating, reporting and following up in conjunction with the Program Manager.Develop community reports in consultation with the training team based on results and findings of training and employment for dissemination.Liaise with the training team, clinic staff and Aboriginal Health Practitioners to facilitate travel and Initiative activities.The successful applicant will have:Tertiary qualifications in a relevant field combined with demonstrated extensive relevant management experience within the health sector, particularly in an Aboriginal and Torres Strait Islander context.Demonstrated high-level program support experience, including experience in finance, monitoring and operational processes.Ability to build strong productive relationships within an organisation and collaborative external partnerships. Well-developed capacity to consult, collaborate and negotiate effectively with people from diverse cultures and a wide range of stakeholders.Community consultation experience, particularly in an Aboriginal and Torres Strait Islander context.Highly developed ability to communicate effectively, both orally and in writing, including experience preparing high quality reports.Demonstrated initiative and capacity to work independently without direct supervision under broad direction and as part of a multidisciplinary team.Ability to travel by air or 4WD regularly to remote communities for up to 5 days per trip, generally as a part of a team, on average twice a month.The ability to maintain a current Australian Driver Licence and Working with Children Clearance (Ochre Card).Contact: Amy Kimber on 08 8946 8671 or amy.kimber@menzies.edu.au  Closing date: Sunday, 31 May 2020What we offer:6 weeks annual leaveOption to increase super to 14%Attractive salary package and benefits $109,237 - $117,740salary package (comprising gross salary $85,868 - $93,187 pro-rata, superannuation and salary packaging benefits.Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.For information on how to apply for this position and to obtain the Position Description and Selection Criteria please visit www.menzies.edu.au/careers or phone 08 8946 8626.   PD_Project Coordinator - Hearing for Learning 85868 AUD Darwin

Project Coordinator - Hearing for Learning

Part time (0.8 FTE) contract until 30 June 2021 based in Darwin

About Menzies:

Menzies School of Health Research is one of Australia’s leading medical research institutes dedicated to improving Indigenous, global and tropical health. Menzies has a history of over 30 years of scientific discovery and public health achievement. Menzies works at the frontline, joining with partners across the Asia-Pacific as well as Indigenous communities across Northern and Central Australia.

About the position:

The Hearing for Learning Initiative is an innovative community-based approach founded on evidence-based research by Menzies School of Health Research Ear Program in Indigenous ear health. The Initiative is funded jointly over 5 years by the Commonwealth Department of Health, the Northern Territory Government, and The Balnaves Foundation. The Initiative is supported and guided by an Advisory Board of Indigenous leaders in health and education. The primary aim of the Initiative is to reduce the prevalence of ear disease and hearing loss among Aboriginal children in the Northern Territory, thereby enhancing early language development, school readiness, school attendance and performance. The Initiative is a stepped-wedge cluster randomised controlled trial. The primary objectives are to develop, implement and evaluate the Initiative model of enhanced ear health care and hearing support (the Initiative), delivered by new Initiative-funded positions for local community members (Ear Health Facilitators) across 20 urban, rural and remote communities over 4 years.

In conjunction with the Program Manager, the Project Coordinator will coordinate effective and efficient operation of the Initiative, playing a key role in community consultation and supporting the program’s governance. The Project Coordinator will provide high-level coordination to ensure key milestones are met and be responsible for following up with relevant stakeholders following meetings. They will also assist with the financial, operational, legal, ethical and contractual requirements of the project.

The Project Coordinator will:

  1. Provide high-level coordination of the Hearing for Learning Initiative.
  2. Work independently to coordinate the lead in phase to training, including identifying and liaising with key stakeholders, booking travel to remote Northern Territory communities, documenting and actioning follow up, establishing and coordinating Community Reference Group meetings, developing activity work plans and coordinating trainee paperwork.
  3. Coordinate, monitor and implement the Project Plan to jointly ensure milestones are met and documentation such as funder reports, service agreements and ethics updates are prepared and dealt with in a timely manner.
  4. Regularly review the project budget and financial statements, and report expenditure in accordance with agreed budget allocations and timelines.
  5. Assist with financial processes including credit card acquittals, purchase orders and invoicing.
  6. Develop content and work with the Menzies Communications team to promote the Initiative as per the Communications Plan.
  7. Help maintain stakeholder relationships with peak Aboriginal and Torres Strait representative bodies, Aboriginal Medical Services/Aboriginal Controlled Health Organisations, primary healthcare providers, jurisdictional departments of health, leading research institutions, industry peak bodies and other organisations with a shared commitment to the program.
  8. Provide high-level secretariat support (agenda, minutes and actions) for the Hearing for Learning Governance Groups and track the progress of actions arising from all governance meetings by coordinating, reporting and following up in conjunction with the Program Manager.
  9. Develop community reports in consultation with the training team based on results and findings of training and employment for dissemination.
  10. Liaise with the training team, clinic staff and Aboriginal Health Practitioners to facilitate travel and Initiative activities.

The successful applicant will have:

  • Tertiary qualifications in a relevant field combined with demonstrated extensive relevant management experience within the health sector, particularly in an Aboriginal and Torres Strait Islander context.
  • Demonstrated high-level program support experience, including experience in finance, monitoring and operational processes.
  • Ability to build strong productive relationships within an organisation and collaborative external partnerships. Well-developed capacity to consult, collaborate and negotiate effectively with people from diverse cultures and a wide range of stakeholders.
  • Community consultation experience, particularly in an Aboriginal and Torres Strait Islander context.
  • Highly developed ability to communicate effectively, both orally and in writing, including experience preparing high quality reports.
  • Demonstrated initiative and capacity to work independently without direct supervision under broad direction and as part of a multidisciplinary team.
  • Ability to travel by air or 4WD regularly to remote communities for up to 5 days per trip, generally as a part of a team, on average twice a month.
  • The ability to maintain a current Australian Driver Licence and Working with Children Clearance (Ochre Card).

Contact: Amy Kimber on 08 8946 8671 or amy.kimber@menzies.edu.au  

Closing date: Sunday, 31 May 2020

What we offer:

  • 6 weeks annual leave
  • Option to increase super to 14%
  • Attractive salary package and benefits $109,237 - $117,740salary package (comprising gross salary $85,868 - $93,187 pro-rata, superannuation and salary packaging benefits.

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

For information on how to apply for this position and to obtain the Position Description and Selection Criteria please visit www.menzies.edu.au/careers or phone 08 8946 8626.