Project Coordinator – Fleming Fund, Local Position, Dili, Timor-Leste

ABOUT MENZIES:As one of Australia’s leading medical research institutes dedicated to improving the health and wellbeing of Aboriginal and Torres Strait Islander Peoples, and a leader in global and tropical research into life-threatening illnesses, Menzies School of Health Research continues to translate its research into effective partnerships and programs in communities across Australia and the Asia-Pacific region.SUMMARY OF THE POSITION:The Project coordinator will coordinate and lead implementation of projects in Timor-Leste. Specific project details are included in the statement of duties.The project coordinator will be supervised by Senior Project CoordinatorThe project coordinator will provide overall coordination for the activity implementation for the Fleming Fund Country Grants. The Coordinator will supervise other project staff, involved in these projects, and will liaise with health services, and coordinate logistics, travel, financial requests and acquittals.PRIMARY RESPONSIBILITIES:The following key responsibilities are not exhaustive and may include others as directed by the Senior Project Coordinator at Menzies School of Health Research Timor-Leste Office.Coordinate and lead implementation of the project outlined in the statement of duties.Supervise staff employed to work on the project outlined in the statement of duties.Liaise with Ministry of Health, Ministry of Agriculture and Fisheries and Instituto Nacional da Saúde staff at relevant levels, to communicate about the project, ensure coordination with Ministry of Health and Ministry of Agriculture and Fisheries activities.Communicate and coordinate effectively with health, community, and other stakeholders, to ensure that the projects are carried out in a way that is respectful and appropriate, adapting as necessary to the context of conducting research in Timor-Leste.Ensure that research projects comply with the requirements of relevant Ministry of Health and INS policies and procedures, including for ethical and technical approval of research.Ensure that study procedures are carried out according to study protocols and in accordance with Good Clinical Practice Guidelines, the Australian Code for the Responsible Conduct of Research, the National Statement on Ethical Conduct in Human Research, and Menzies policies, procedures, and guidelines.Ensure that study data are collected, stored, and transmitted appropriately in accordance with ethical, cultural, and confidentiality requirements.Coordinate logistics and administration for field work related to the research projects outlined in the statement of duties.Ensure that activities progress in line with anticipated workplans and project budgets, working with the investigator team to review progress, produce reports, and revise workplan and budget as needed.Work with team to meet the monitoring, evaluation, and reporting requirements of relevant funders.Coordinate regular team meetings.Work effectively with the Menzies Timor-Leste office support team, to ensure timely internal approvals for finance, human resource, infrastructure, and other project needs.Develop productive, cooperative working relationships with other members of the team and division, as well as external collaborators.Demonstrate and maintain an understanding and awareness of relevant Workplace Health and Safety as well as Equal Opportunity principles and legislation along with a commitment to maintaining a healthy and safe workplace.Any other tasks as reasonably required by the Supervisor, Country Manager or the Investigator team for the research projects outlined in the statement of duties.SELECTION CRITERIA:1. Qualifications:Tertiary qualification in health or another field relevant to project coordination.2. Essential Criteria:Demonstrated experience in health project coordination in Timor-Leste.Strong oral and written communication skills including, with demonstrated capacity to communicate with a range of audiences.Demonstrated capacity to work independently without direct supervision under broad direction and as part of a team.Demonstrated initiative, good judgement, strong problem-solving skills, strong work ethic and flexibility with work tasks.Demonstrated ability to assess and establish priorities, manage competing deadlines against expected timeframes, while maintaining accuracy and quality.Ability to manage sensitive issues and maintain confidentiality.Demonstrated experience and competency with a range of computer software including the Microsoft Office Suite.Ability to build strong productive relationships within an organisation and collaborative external partnerships. Well-developed capacity to consult, collaborate and negotiate effectively with people from diverse cultures and a wide range of stakeholders.Proficiency in English and Tetun.Willingness to learn, continuously improve and respond positively to feedback and supervision.Hold or be able to obtain a National Police Clearance certificate.Willingness to travel to the municipalities.Understanding of and commitment to Menzies values, the principles of Equal Opportunity and contributing to a safe and inclusive workplace.3. Desirable Criteria:Experience working in projects relevant to laboratory diagnostic testing and/or infectious diseases.COVID-19 Safety Requirements:Menzies encourages all staff to be fully vaccinated in accordance with the latest guidance and recommendations for COVID-19 vaccination as issued by the Australian Technical Advisory Group on Immunisation (ATAGI).Menzies requires all staff to implement, as directed, risk control strategies that provide them with protection from COVID-19 in the workplace such as good hygiene practices, mask wearing, physical distancing and any other reasonable direction. STATEMENT OF DUTIES: Project coordinator (Fleming Fund)Menzies began implementing the first Fleming Fund Country Grant in May 2019, and it has a strong focus on strengthening antimicrobial resistance (AMR) and antimicrobial use (AMU) surveillance systems through building laboratory and clinical capacity in both the human and animal health sectors. The project facilitates a stronger One Health approach to surveillance, bringing together multi-sectoral stakeholders to share surveillance data and gain a better understanding of AMR, AMU and AMC. The first Fleming Fund Country Grant focused mostly at National level, with activities in partnership with National Health Laboratory, Hospital Nacional Guido Valadares (HNGV), Surveillance department at Ministry of Health (MOH), the Veterinary Diagnostic Laboratory (VDL) and National Directorate of Veterinary (NDV) at Ministry of Agriculture (MAF). The second Fleming Fund Country Grant which commenced in April 2021 has mostly focused on expanding the activities into the municipalities, through strengthening the microbiology service in the municipal referral hospitals, and also supporting AMR and AMU surveillance in animal health at municipal level. The project aims are health system and laboratory strengthening, and involve mentoring, working alongside, and building the capacity of staff within the clinical, surveillance and laboratory areas.Specific responsibilities for the project(s) will include:Work with the senior Project Coordinator and project officer to plan and implement the project activities according to workplan and budget.Liaise with health services and other stakeholders, to provide information about the project and to encourage support and participation.Coordinate logistics for project needs, including travel, accommodation, information technology, communications and consumables.Support the project leads and senior project coordinator in the development of written and oral reports to the Ministry of Health, funders and other stakeholders.Assist the senior Project Coordinator in maintaining databases related to assets, and participation in activities.Work with the senior Project Coordinator and project officer, to organize and facilitate meetings, events and seminars.Any other tasks as reasonably required by the supervisor, project leads, or country manager. Closing date:   14th February 2023 To apply for this position, please refer to and select / click on the Project Coordinator (Fleming Fund), Local Position, Dili, Timor-Leste role. Please ensure to attach your application letter and Curriculum Vitae with three references and responds to the selection criteria if possible. A Copy of Identity Card/ BI or Electoral Card and Copy of Good behaviour certificate (kelakuan baik) before or by the 14th of February 2023. Only shortlisted candidates will be contacted for the interview.    Menzies Timor-Leste is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.  Position Description 12000 AUD Dili